Information Theory in Modern Science Registration Form

The OIST Information Theory in Modern Science (ITMS) Workshop is open to all applicants and aimed at approximately 100 participants. Among these, we will select up to 30 highly motivated individuals for poster presentations. The primary audience for poster presentations includes master’s and PhD students; however, a limited number of industry professionals, professors, researchers, and exceptional bachelor’s students may also be considered, depending on availability.

Poster presentations may include published work as well as ongoing projects or work resulting from undergraduate or graduate research. While the workshop program covers topics of broad interest, the poster sessions are intended to foster interaction and in-depth scientific exchange among participants. A Best Poster Award will be presented to recognise outstanding poster contributions.

The poster presentation is optional and not required to attend the workshop. Applicants interested in presenting a poster should indicate this during registration by checking the corresponding box. Selected participants will be invited to submit a short abstract (approximately 300 words or one page) by May 17 via the web form. 

Information Theory in Modern Science 2026 -Abstract Submission Form

A limited number of accommodation places are available and will be offered to selected participants. Participants wishing to be considered for accommodation support should indicate this during registration. The deadline to request accommodation support is April 25. Requests received after this date will not be considered. Housing offers will be communicated by April 30, and recipients will be asked to confirm their acceptance by May 9.

To apply to the Information Theory in Modern Science Workshop, please complete the online registration form below. Those who need visa support must apply for registration by May 3; the registration will be open until June 15, or until the capacity is reached, for all the other participants. 

The registration fee is 30,000 JPY for non-students and 20,000 JPY for students. The payment method will be provided after registration. The fee covers lunches from July 6th to July 10th, selected dinners and the workshop banquet.

During registration, please indicate any dietary restrictions. Vegetarian and vegan options will be available at all catered events. We will strive to accommodate diverse dietary needs; however, we may not be able to meet all dietary requirements.

Your application will be considered complete only after clicking “Submit.” You will receive an email confirming your submission.

Applicant Personal Information
Gender
This will allow us to make appropriate room assignments.
This is for logistics such as visa applications. 
Affiliation
Please include all details necessary to reach you by postal mail.
Education and Professional Background
Professional Status
Highest degree obtained
Please tell us when you obtained your highest degree. YYYY/MM Example：2022/03
Participation Options

A limited number of accommodation places are available and will be offered to selected participants. Participants wishing to be considered for accommodation support should indicate this during registration. 

The deadline to request accommodation support is April 24. Requests received after this date will not be considered. Housing offers will be communicated by April 30, and recipients will be asked to confirm their acceptance by May 9.

*Each bedroom is a private room with a private bathroom (bath and toilet included). The living room and kitchen are shared among three residents per unit.

Selected participants will be invited to submit a short abstract (approximately 300 words or one page) by May 17 via email to naoko.oguragayler@oist.jp.
Dietary restrictions (if any):
Contact
We would like to occasionally send you additional information about OIST programs and workshops. Your email will not be given to outside parties. How you answer this questions has no bearing on your application. 
Liability Disclaimer

Okinawa Institute of Science and Technology Graduate University (OIST) and the workshop organizers disclaim any liability for death, injury, any loss, cost or expense suffered by any person (including accompanying persons or partners or attendant caregivers), if such loss is caused or results from the act, default or omission of any person other than an employee or agent of OIST or the organizers. In particular, neither OIST nor the organizers can accept any liability for losses arising from the provision or non-provision of services provided by hotel companies or transport operators. OIST and the organizers disclaim liability for losses suffered by reason of war including threat of war, riots and civil strife, terrorist activity, natural disasters, weather, fire, flood, drought, technical, mechanical or electrical breakdown within any premises visited by tutors/participants and/or partners in connection with the workshop, and losses suffered by reason of industrial disputes, governmental action, registrations or technical problems that may affect the services provided in connection with the workshop. OIST and the organizers are not able to give any warranty that any particular person will appear as a speaker or presenter. Finally, in case of any breach of the above stated Guidelines Regarding Travel Expenses for Tutors and Participants at OIST Workshops, the costs for the visit to OIST might be charged to the visitors.

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Data Storage Acknowledgment:

Please note that the information you enter will be stored and processed on servers located outside of Japan. OIST is committed to handling your personal data in accordance with applicable privacy laws, including Japan’s Act on the Protection of Personal Information (APPI), and to taking appropriate safeguards.